Admissions
UNF Administrative Applications Menu
Admission Applications
As part of the Admission Application the user can view a student’s “raw” application. The user can select from term, level, application type, status, and date to narrow the list of applications returned. Or, the user can select just one student by entering the student’s ID. The ID may be the student “N” number or the temporary “A” number assigned when starting an application. Applications listed include any applications started by a student even if it has not been submitted yet.
Intended Audience/Users: Enrollment Services and Graduate School
Admission Checklist Query
This application allows the user to view a list of students with an Admission application (SAAADMS) for the selected parameters. The parameters include term, college, level, major, and concentration. At a minimum, term and college must be selected.
The student’s UNF ID, name, classification, program, college/major, concentration, admission decision, decision date, and application date are displayed. The user can select the student’s UNF ID to view the checklist items for that application. The admission request code (ADMR code), received date, official indicator (for transcripts), item description, and link to imaging (if a document exists, the user has the appropriate permissions, and the user is accessing the application from campus), and documents uploaded by the student or their references are displayed.
Intended Audience/Users: Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors
Admission Checklist Status
The user can view any applications for the selected student where the application term is greater than or equal to the current term. The term, application number, decision, classification, program, college/major, concentration, and checklist status are displayed for each application. The user can select the term to view the checklist items for that application. The admission request code (ADMR code), received date, official indicator (for transcripts), item description, and link to imaging (if a document exists, the user has the appropriate permissions, and the user is accessing the application from campus) , and documents uploaded by the student or their references are displayed.
Intended Audience/Users: Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors
Admission Decision Review
The user can view a list of decisions for the selected student for any applications where the application term is greater than or equal to the current term. The term, application number, decision sequence number, decision, decision date, last update date, and user are displayed.
Intended Audience/Users: Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors
Admissions Processing Workspace
The Admissions Workspace provides a way to efficiently process student applications. The workspace is applicable to a specific application for a student and other information related to the admissions process is displayed. The screen is divided into data blocks (detailed below) and some blocks are customizable to allow different staff members to view only areas essential to the work they perform. Depending upon user access, some of the data blocks may be used to update information in Banner, however, if the application term has passed all information will be read-only. At the top of the screen, any warnings which may impact admission for the student are displayed (for instance, non-payment of the application fee or conduct issues). The workspace is also integrated with the Admissions Workflow system. If the workspace was accessed from the Admissions Workflow, workflow items applicable to the student’s application will be displayed at the top of the screen.
Workspace Data Blocks
- General – lists information about the student’s attendance at UNF and overall transfer information
- Selected Application – contains information related to the application that has been selected in the workspace
- Other Applications – lists all other applications for the student
- Checklist – contains admissions checklist items for the selected application
- Decisions – lists decisions for the selected application
- Letters – displays all admissions letters related to the selected application
- Comments – displays any comments associated with the selected application
- Academic Non-Course Requirements – displays all CAPP non-course requirements for the student
- Post-Secondary Transcripts – displays all post-secondary institutions that the student has attended
- High School Transcripts – displays all high school transcripts received for the student
- Test Scores – displays all test scores received for the student
Intended Audience/Users: Enrollment Services and Graduate School
Admissions Recommendation Program Form Control
This application maintains a list of programs associated with the recommendation form in the Admissions Recommendation System. Students who apply to these programs will have the recommendation form presented to their references as a requirement and the recommendation letter upload will then become optional.
Intended Audience/Users: Enrollment Services Admissions Administrator and Graduate School Admissions Administrator
Application Audit Summary
The application allows the user to review any applicants who are in a referred status.
You must select term, college, level, program and major. Concentration is not required. Once you have made all of the selections then select the Submit button.
The following data is displayed
Application Audit Summary information
| |
ID
|
|
Student's UNF ID
|
| |
Name
|
|
Student Name
|
| |
Refer Date
|
|
Date the referral code was entered
|
| |
Confid
|
|
RD if student has a confidential admission code
|
| |
Program
|
|
Student's Program
|
| |
Overall GPA
|
|
Student's Overall (transfer and institutional) GPA
|
| |
Prereq GPA
|
|
GPA for the CAPP prerequisite area
|
| |
Prereq
|
|
Y if CAPP prerequisite area is met, N if it is not
|
| |
Gen Ed
|
|
Y if CAPP general education area is met, N if it is not
|
| |
Gordon Rule
|
|
Y if CAPP Gordon Rule area is met, N if it is not
|
| |
AA/60+
|
|
Y if student has either an AA degree or more than 60 hours
|
| |
Postbacc
|
|
student is a post baccalaureate student, N if not
|
| |
|
|
|
The user can select the student's UNF ID to view the "Audit Summary by Student" screen.
This "Audit Summary by Student" displays the student's UNF ID, name, application term, college, program, major and concentration. It also includes the following information:
Application Audit Summary by Student information
| |
Overall GPA
|
|
Student's Overall (transfer and institutional) GPA
|
| |
Prereq GPA
|
|
GPA for the CAPP prerequisite area
|
| |
Prereq
|
|
Y if CAPP prerequisite area is met, N if it is not
|
| |
Gen Ed
|
|
Y if CAPP general education area is met, N if it is not
|
| |
Gordon Rule
|
|
Y if CAPP Gordon Rule area is met, N if it is not
|
| |
AA/60+
|
|
Y if student has either an AA degree or more than 60 hours
|
| |
Postbacc
|
|
student is a post baccalaureate student, N if not
|
| |
|
|
|
The following information is provided in more detail:
Prior degree information is listed including Institution, degree, receive date, and verification of degree awarded indicator. If the student has any holds, the holds are listed with the contact information.
There is a notes section which allows the user to make notes that the student can see when accessing the Application Audit Summary.
The Degree Evaluation link will allow the user to view the student's degree evaluation. If the link in not present, then there is not a degree evaluation for the student for this program/major/concentration.
Intended Audience/Users: Advisors
Application Deadline Exceptions
As part of the Admission Application some programs have deadlines that differ from the University deadline. This application allows the user to manage these alternate deadlines for each program. A separate deadline can be entered by term. If a student attempts to submit an application that is beyond the alternate deadline, they will receive an error message indicating the specific deadline for the program.
Intended Audience/Users: Enrollment Systems and the Graduate School
Application Processing
As part of the Admission Application the user can view completed applications with a specified error or condition. The user can select from term and level to narrow the list of applications returned.
The error or conditions are:
Error Conditions
| FTIC/Hours: |
|
|
Application type is FTIC but reported hours are greater than 12. |
| Not FTIC/Hours < 12: |
|
|
Application type is not FTIC but reported hours are less than 12. |
| Not FTIC/HS Grad >= PS Dates: |
|
|
Application type is not FTIC but reported high school graduation date is greater than or equal to the attendance begin date on at least one post secondary institution. |
| Lower Level/Hours: |
|
|
Application type is Lower Level Transfer but reported hours are greater than or equal to 60. |
| Upper Level/Hours: |
|
|
Application type is Upper Level Transfer but reported hours are less then 60. |
| FL CC/Admit Type: |
|
|
Admit type of Florida Community College does not match the specified last insitution. |
| Other Transfer/Admit Type: |
|
|
Admit type of Other Transfer does not match the specified last insitution. |
| Non-Post Bacc-UG with Degree: |
|
|
Admit type of non-Post Bacc undergraduate and post-secondary degree. |
| Legal: |
|
|
Student answered ‘Yes’ to one of the legal questions. |
| Unknown HS: |
|
|
Student indicated unknown high school. |
| Unknown PS: |
|
|
Student indicated unknown post secondary institution. |
| Too Many PS: |
|
|
Student has reported more than 15 colleges (including accelerated mechanisms and military). |
| Missed Deadline: |
|
|
Application was submitted after the general application deadline. |
| Program Mismatch |
|
|
Program, major or concentration in Banner does not match the submitted application. |
| No SSN: |
|
|
SSN was not reported on the application. |
| SSN Does not Match: |
|
|
SSN reported on application does not match the SSN already in Banner. |
| DOB Does not Match: |
|
|
Date of Birth reported on application does not match the Date of Birth already in Banner. |
| Name Does not Match: |
|
|
Full name reported on application does not match the full name already in Banner. |
| Citizenship Does not Match |
|
|
Citizenship reported on application does not match citizenship already in Banner. |
Once the error or condition is corrected in Banner (if necessary), then the user will select the checkbox in the “Review” column to indicate that the issue has been remedied. This will prevent this application from continuing to appear on this list.
Intended Audience/Users: Enrollment Services Processing and Graduate School
Distance Learning State Authorization
There are requirements imposed by some states as it relates to their residents taking courses (distance learning) in another state. UNF must be authorized by each state in order to accept these students into the University.
This application provides a way to indicate which states will not allow UNF to accept their students. This application is then used by the Admission Application to prevent students from completing the application.
Intended Audience/Users: Distance Learning State Authorization Coordinator
Market Source
As part of the Admission Application, the graduate application has a question regarding how the applicant heard about UNF. This application allows the Graduate School to maintain a list of sources that the student may choose.
Intended Audience/Users: Graduate School
Market Source Report
As part of the Admission Application, the graduate application has a question regarding how the applicant heard about UNF. The Market Source Report allows the user to select from various criteria to view the number of applications and percentages for the Market Sources selected on the Admissions Application.
Intended Audience/Users: Graduate School, Graduate Program Directors, Deans
One Stop Student Info
This application presents the user with a summary of admissions and financial aid information for the selected student and term. The student’s name and UNF ID are displayed. The Admission Information section may contain Remaining Admission Documents, Residency Status, and Holds. The Financial Aid section may contain the FAFSA Status, date received, and verification status. In addition, there are a number of reminders displayed at the bottom of the screen (although these are geared toward the student).
Intended Audience/Users: Enrollment Services
Program Specific Questions
As part of the Admission Application program specific questions can be included on the application. This application allows the user to enter the questions that should be included on the Admission Application. The questions are associated to the curriculum selected on the Admission Application. At a minimum, effective term and college must be selected.
Intended Audience/Users: Information Technology Services
Scholarship Application Attributes Control
The Scholarship Application Attributes Control form has two purposes. First, it is used to maintain an awarding crosswalk between financial aid and admissions information. This information is used to award and cancel admissions scholarships. Second, it is used to add attributes to students for Interview and Offered as part of the Scholarship Application System.
Intended Audience/Users: Enrollment Services Admissions Administrator
Student Conduct
As part of the Admission Application the student must answer two questions regarding legal and/or conduct issues. This application allows the user to view the answers to these questions. In addition, the user can insert additional records when (and if) the student has been cleared to be admitted. Until the student has been cleared they cannot be admitted to the university.
For paper applications, the user is able to enter all information located on the paper application pertaining to conduct.
Some users will have view only access and will be unable to insert additional records.
Intended Audience/Users: Enrollment Services
Transient Applicant Courses and Approvals
As part of the Transient Application process, students must submit which courses they would like to take. In addition, the application goes through a series of approvals both at the Home institution and the Host institution. The user can view this information for each application submitted by the student for the selected term.
Intended Audience/Users: Advisors and Enrollment Services Processing
Student Services Menu
Admission Application
Students can view their submitted and in-progress electronic applications and start a new application using this menu item. The list of applications displayed includes the following information: Reference Number, Application Term, Level, Major, Status, and Last Activity Date. The Action column can be used to view or print a submitted application or edit an in-progress application.
Admissions and Financial Aid Information
This application presents the user with a summary of admissions and financial aid information for the selected student and term. The student’s name and UNF ID are displayed. The Admission Information section may contain Remaining Admission Documents, Residency Status, and Holds. The Financial Aid section may contain the FAFSA Status, date received, and verification status. In addition, there are a number of reminders displayed at the bottom of the screen.
Application Audit Summary
The student is able to view the "Audit Summary by Student" information page, if one exists. This application displays the student's UNF ID, name, application term, college, program, major and concentration. It also includes the following information:
Application Audit Summary information
| |
Overall GPA
|
|
Student's Overall (transfer and institutional) GPA
|
| |
Prereq GPA
|
|
GPA for the CAPP prerequisite area
|
| |
Prereq
|
|
Y if CAPP prerequisite area is met, N if it is not
|
| |
Gen Ed
|
|
Y if CAPP general education area is met, N if it is not
|
| |
Gordon Rule
|
|
Y if CAPP Gordon Rule area is met, N if it is not
|
| |
AA/60+
|
|
Y if student has either an AA degree or more than 60 hours
|
| |
Postbacc
|
|
student is a post baccalaureate student, N if not
|
| |
|
|
|
The following information is provided in more detail:
Prior degree information is listed including Institution, degree, receive date, and verification of degree awarded indicator. If the student has any holds, the holds are listed with the contact information.
There is a notes section which displays any information entered by the advisor.
The Degree Evaluation link will allow the student to view their degree evaluation. If the link in not present, then there is not a degree evaluation for this program/major/concentration.
Application Status
The student can view the status of all applications where the application term is greater than the current term minus one year. The application term, application number, application type, student type, degree, major, link to the electronic application (if it exists), decision status and decision status date are displayed. The checklist items are displayed including the item, item description, mandatory indicator, received indicator, date received and comments. The comments column provides the ability for students to upload documents, identify references and see further details about a checklist item. The option to pay the application fee and more detailed information about the decision status are displayed just below the checklist items.
Status Letter
For students who have an application in a referred status, a Status Letter may be available. The student must select a term to see if an application is referred for the term. If there are not referred applications, then a message is displayed. If there is a referred application, then a list containing program, major and concentration is displayed. The student would select the program code to view the status letter. Even though an application may be referred, there may be no status letter. In that case, a message is displayed indicating that there is not status letter for the application.
Intended Audience/Users: Students
Public Application
Admission Application
The University of North Florida accepts applications for admission using this public application. A prospective student can create a login and fill out the requested information in order to apply for admission to the University. Current or previous students access the application for admission through the Banner Self-Service Student Services menu and may apply for programs for which they are not currently enrolled. The prospective student or current student can return to the application for admission to view the status of an application and to view and print the application.
Admissions Recommendation System
When a student has identified a reference via their electronic application or Application Status, the reference will be emailed with log-in information to this system. Once logged in, information about the student needing a recommendation can be viewed. Depending on the applicant’s program, the reference may be asked to submit a recommendation form and/or a recommendation letter to the system. The reference will have 28 days to submit materials for the applicant.
