Application for Use of Special Collections Materials

University of North Florida 

Thomas G. Carpenter Library 

Special Collections 

1. Permission to Examine

Permission to examine Special Collections materials will be granted to serious researchers upon completion of  this application form, and agreement to abide by the following rules governing Special Collections. Materials may be restricted by donor limitations, copyright laws, and the fragile or valuable nature of the materials themselves.

2. Protection of the Material

All materials must be used in the Special Collections Reading Area and may not be removed from the room. The user will respect the fragile nature of the material, will handle it with care, keep items in their original order, and refrain from marking them in any way. Due to the potential residue from ink, use of ink pens, ball point pens or any objects which may damage materials are not allowed. Mutilation, destruction or theft of materials will be subject to prosecution. The library's no smoking, eating or drinking policy is strictly enforced in the area. Upon being given permission to examine materials, the researcher will store all personal articles in one of the locked cabinets in the Special Collections area. Only paper and pencils are allowed in the area. The library staff reserves the right to inspect all articles used at the reading tables.

3. Reproduction Requests

The Special Collections Librarian will consider requests for reproduction of materials when such duplication can be done without injury to the item and does not violate donor or copyright restrictions. The work will be undertaken by the University's staff, based upon its fee rates. The making of duplicate copies from those furnished by the library is prohibited.

4. Permission to Publish

Permission to examine Special Collections resources does not include an authorization to publish them. The researcher must submit a separate written application to the Special Collections Librarian. If permission to publish is granted, the location of the cited material shall be indicated in the published work (e.g. From the Eartha White Collection, Thomas G. Carpenter Library, University of North Florida.)



I have read and agree to abide by the above Special Collections rules. I realize I am responsible for conforming to copyright, right-to-privacy, libel, slander, and any other applicable statutes. I agree to indemnify and hold harmless the University, its officers, and employees from any and all claims resulting from the use of materials in Special Collections. I understand that failure to comply with these rules may result in the denial of access to the collections.


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